Choosing a specific person to approve Extra pay for
Approving Extra pay on behalf of another approver
Correcting Extra pay claim reasons
Approve Extra pay
Click Approve Extra pay button on the home page. OR
Select Time Management > Extra pay Approval
There may be a number of personnel to approve Extra pay for: Allows approval of Extra pay for all personnel viewed. There may be additional information displayed in the Extra pay details depending on system control parameter settings, for example, cost centres, cost activities, cost jobs and project codes.
· Select person from the personnel for which Extra pay approval is required drop down.
· Check that each element of Extra pay is claimed/elected as agreed.
· Click Accept against each valid Extra pay.
· Enter any changes to the User Text as required depending upon system control parameters settings. (A System parameter may be used to set a watermark in User Text boxes for clarification purposes),
· The person to pass this claim on to for authorization is identified on the right. By default, this is the supervisor of the approver. You can change the authorizer by clicking on the name. (see Changing the Authorizer)
· Click Submit.
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This routine is used for approving both Extra pay/Standby and for Shift Differential Claims. The difference between the two is that instead of Click here to show duties for this date, there is an option to Click here to show shift differential details for this date. |
Changing the authorizer
To change the authorizer required for a particular claim e.g. if the authorizer is on leave and an urgent claim is required.
· Click Authorizer name
· Search for the person to authorize this claim.
· Click Submit.
· Approve the Extra pay as explained above.
Choosing a specific person to approve Extra pay for
To approve Extra pay for a person: e.g. if a colleague is on leave and an urgent claim is required.
· Click Select Person.
· Search for the person whose Extra pay needs approval.
· Click Submit.
· Approve the Extra pay as explained above.
Approving Extra pay on behalf of another approver
To approve Extra pay that is assigned to another approver e.g. they are on a longer term absence and Extra pay approval cannot wait for their return.
· Click Approver
· Search for the approver whose Extra pay needs approval on behalf of.
· Click Approve.
· Approve the Extra pay as explained above.
Rejecting Extra pay
If for any reason the Extra pay is not as agreed then select Reject to terminate the claim without administration
· Select person from the personnel for which Extra pay approval is required drop down.
· Click Reject against each Extra pay to be rejected.
· Enter reason for rejection in the text box. This is mandatory and informs the claimant why the claim is rejected..
· Click Submit.
Correcting Extra pay claim reasons
Where a claimant enters an incorrect Extra pay reason or sub-reason, either request the correct details, or change the reasons at approval time.
If the Extra pay is not as agreed e.g. verbally authorized 1 hour but the person has claimed 1.5 hours through their booking, or the claimant has not provided enough information, return the claim for Correction Required. This passes the claim back for re-election.
Or:
· Select Click here to change reasons against the Extra pay row to change.
· Select required reason for Extra pay from the drop down list.
· Select required sub-reason for Extra pay from the drop down list.
· There may be additional information available to be changed depending on system control parameter settings, for example, cost centres, cost activities, cost jobs and project codes. Make changes as appropriate.
· Click Submit.
Extra pay History
Use the mouse pointer to hover over Click here for history to briefly review previous actions related to the Extra pay claim. Click here for history for full details.