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Court
Details
Courts and Venues. 2
Understanding Court
Details Selections. 3
Creating Court
Details and Venues. 3
Changing Court and
Venue details. 4
Before carrying
out any witness searches and book cases, there is a need to set up some basic
information, which will later be used in the witness administration process.
There are two steps to this process:
Creating court details
Identifying venues for the court
Select
Witness Management > Court Details
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Understanding
Court Details Selections
Location: is the physical location of the court, usually the town or
city.
Court name: is the name of the court e.g. Crown Court, Youth Court.
Court abbreviation: is a short title for the court and is used on various
enquiries and reports.
Search period: is default period (in weeks) when searching for witness
availability to attend a case at this court. Can be overriden at the point of
search.
Retention period: is an audit facility that deletes cases after the case date
has passed if no trial dates have been set and records details of those cases
in a log file. Retention period (in weeks) is used to determine how long to
keep cases with no trial dates “live” after the case date has passed, before
deleting them.
Sitting days: is the days of the week the court sits.
Activity: is the activity associated with the court and is used in conjunction
with various system parameters that allow automatic update of the roster with
the selected activity when a case is booked or to automatically raise a request
to the individual’s supervisor for their attendance at the court case.
Default time from/to: is the “opening” and “closing” time of the court.
No Extra Pay: if checked, any call backs for this court will not produce Extra
Pay. Used for court jurisdictions outside of the influence of CARM whereby Extra
Pay is handled manually.
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Creating
Court Details and Venues
·
Select Click here to insert new court detail.
·
Enter Location e.g. town.
·
Enter Court Name (do not include the
location again).
·
Enter a short abbreviation in Court
Abbreviation.
·
Enter default Search Period (weeks) (between 1 and 99). This
is a mandatory field.
·
Enter Retention Period (between 1 and
99). This is a mandatory field.
·
Click in each Sitting Days box when the
court sits.
·
Select Activity to appear in any requests
or Duty Plan update, from the drop down e.g. Central
Training.
·
Enter the Default time from/Default
time to of the court.
·
Click Insert Court.
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·
Select Click here to insert new venue.
·
Enter Venue Name.
·
Click Insert Venue.
·
Repeat for each venue for the selected court.
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Changing
Court and Venue details
To amend details
for courts e.g. the sitting days or the venues.
·
Select Witness Management > Court Details.
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·
Select Court and Venue (if
appropriate) to change.
·
Change Court and Venue details
required.
·
Click Update Court and/or Update Venue
as required.
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