Activity Lockdown
Troubleshooting activity lock-down
Introduction
Periodically, it will be necessary to lock the Duty Plan so that certain activities cannot be booked. For example, there is a Royal Visit or Project/Locations, which will be policed by a sub‑division of an OCU. As a result there is a need to prevent leave or Lieu time off being booked, except by authorized personnel.
There are five main areas to identify:
· Date(s)
· Organization structure
· Ranks
· Activities
· Authorized users
Locking the duty plan
· Select Duties > Activity Lock-Down
· Select: New lock-down.
Describing the lock-down
· Enter Title of the lock-down.
· Enter in Notes: a description of the event, Project/Locations and/or reasons for lock-down.
Selecting the organization structure
· Select Division, Sub-Division, Section, Department and Roster Group affected by the lock-down using drop down lists.
Selecting the dates
· Enter Effective from date of the lock-down period
· Enter Effective to date of the lock-down period
Selecting ranks
· Select ranks to be locked down. Select an individual rank by clicking it. Select multiple ranks either with Shift/click (for a range) or Ctrl/click for multiple singles.
Selecting activities
· Select Activity Group for the lock-down activities, from the drop down list: e.g. Leave.
· Select Locked Activities within that group that you need to prevent being applied (see Selecting ranks above).
· Highlight all selected activities and click Pick or use Pick All.
Selecting authorized users
· Enter Reg/Emp/Surname (shoulder number, employee number or surname) of the user authorized to continue booking locked activities/dates/personnel/organization.
· Click Search.
· Select the required user from the drop down list.
· Highlight authorized users and click Pick or use Pick All.
· Repeat until all authorized users are identified.
· Click Submit when all areas have been entered.
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If there is no selected Authorized User no-one will be able to apply locked activities/organization/personnel on locked dates without changes being made to the actual lock-down itself. |
Viewing existing locks
How to view details of Lock-downs:
· Select Duties > Activity Lock-Down
· Click Existing lock-downs.
· Enter From and To, date range of the lock-downs to view.
· Click Select against a lock-down item, to make changes to it e.g. add authorized users, or remove it
Troubleshooting activity lock-down
There is a message when trying to apply an activity to the duty plan:
“Selected activity is subject to lock-down – please select another activity or cancel”
Means you have tried to apply a locked activity to a person in a locked organization/rank on a locked date. Only authorized users can apply this activity.
There is a link on the Duty Plan that says:
Activity Lock-down is in effect for all or part of your selection.
For some or all of the time open, an activity lock-down has been applied. Hover the mouse pointer over the link or click the link to see full details of the lock-down.
